The Bylaws of NNJCA

Our MissionNorthern New Jersey Chinese Association (NNJCA) was founded in 1956. It is registered as a non-profit organization. The mission of NNJCA is to enrich the diversity of Northern New Jersey communities with the Chinese culture and introduce the Chinese language to the Americans for their business needs or personal interests.   NNJCA offers various activities and programs (such as Tai-chi, Chinese Chess, Yoga etc.) for the adults. NNJCA Chinese School offers the Chinese language classes of various levels (from beginner to Advanced Placement) and various Chinese culture classes to the students. Hwa-Yin Youth Chorale and New Jersey Womens Chamber Choir provide the youth and the adults the opportunities to learn and perform the Chinese songs as well as the songs from various countries in the world.  NNJCA holds seminars or exhibitions of the Chinese culture, and the entertainment performance of the Chinese groups.  The NNJCA activities also include charitable acts, for example, cooking at the homeless shelter.Currently, there are more than 400 families enrolled in NNJCA. NNJCA is open to the general public and welcomes everyone who is interested in the Chinese language and the Chinese culture to join. For those who are interested in the activities offered by the NNJCA or would like to join NNJCA, please send in the registration form or contact the NNJCA president, Tahsin Chou at 973-931-1278. 

BYLAWS OF NORTHERN NEW JERSEY CHINESE ASSOCIATION(NNJCA)

In effect as of September 1, 2017

 

ARTICLE I – CLARIFICATION OF PURPOSES AND OBJECTIVES
Section 1: To provide a common and congenial medium for and to facilitate social and cultural 

exchanges among the members of the Association.

Section 2: To educate and promote the proper community understanding of the Chinese culture 

and people.

Section 3: To establish schools for the teaching of Chinese culture, art and language; to issue newsletters and other publications; to maintain reference libraries and prepare displays and exhibitions for the public; and to organize activities that promote the 

purposes set forth in these articles.

 

ARTICLE II – MEMBERSHIP AND DUES

Section 1: The membership dues of this Association shall be determined and adjusted periodically 

by the Executive Committee. A member is defined as a paying adult and associate members are defined as his or her immediate family members who enjoy full privileges of the Association. Voting privileges are limited to a member and his or her spouse.

Section 2: Regular yearly membership dues shall be paid on or before September 1. Membership 

dues cover the period from September 1 through August 31.

Section 3: Any member whose dues are in arrears for a period of three (3) months shall be dropped automatically from the membership. Membership can be reinstated upon 

payment of dues.

Section 4: Lifetime membership will be given to a member who contributes over $300.00 in dues at one time.
Section 5: Honorary membership can be granted to a person who makes a special contribution to the Association. This person will be nominated by the Board of Directors and approved 

by the majority vote during a general meeting.

 

ARTICLE III – GOVERNMENT

Section 1: For any given year, the Board of Directors shall be comprised of past presidents, vice presidents, treasurers, principals of the NNJCA Chinese School (hereafter referred to simply as Chinese School) and presidents of the Chinese School Parents Association who served during any of the immediate past two terms. A chairman shall be elected by Board members to head the Board. The minimum number of Board members shall be five. Should the Board members be less than five, 

additional director(s) shall be elected directly from a general meeting. The elected director(s) shall serve a two-year term. If a Board member resigns during his or her term, the Board may appoint a replacement for the remainder of the term.

Section 2: The executive officers of the Association shall consist of the president, first vice 

president, second vice president, secretary, treasurer and chairmen of the nine committees (Education, Parents Association, Social Services, Membership, Public Relations, Activity, Teen Club, Publication and Scholarship). The executive officers are collectively

referred to as the Executive Committee.

Section 3: The Board of Directors shall have a supervisory and advisory function over the business of the Association. The Board also has the explicit function of organizing, executing, and monitoring the annual or other Association 

elections, except the Board of Directors’ election. The Board shall not interfere with the operations of any Special Committees. In addition to the above duties, the Board of

Directors shall evaluate the current NNJCA Chinese School Site needs and actively search on a continuous basis of new and more cost-effective sites, which may benefit the Chinese School. Also the Board of Directors shall oversee the transition of outgoing and incoming administration to ensure a complete and successful changeover. The

Board of Directors shall formulate policies and enforce rules to qualify any group as a sub-organization of the Association.

Section 4: The function of the executive officers shall be to manage the property, business, and activities of the Association according to the Constitution and the Bylaws of the Association. The Executive Committee shall formulate the Association’s annual budget under the guidance of the Board of Directors. The budget shall be submitted to the 

Board of Directors and distributed to all members within the first two months of a new term. The signature of the treasurer is necessary to withdraw funds for the Association

from the bank(s) where the Association has account(s). In the absence of the treasurer,

the signature of the secretary will suffice. Any check over $500.00 (five hundred dollars) requires both signatures. All expenses have to be approved by the president. The executive officers shall not interfere with the operations of any Special Committee.

Section 5: The Chinese School shall be formed as per the purposes and objectives set forth in the Association’s Constitution and Bylaws. The School Board shall be the highest decision 

making body of the Chinese School. The School Board shall consist of three

representatives from the Association, three representatives from the Chinese School administration, and three representatives from the Chinese School Parents Association.

The Chinese School shall formulate its own Bylaws and any amendments thereto

regarding its operation and management.

Section 6: No one shall hold more than one official position in the government of the Association. The president shall not hold office for more than two consecutive terms.
Section 7: A Special Committee is designed with specific purposes, e.g., Bylaws, Impeachment 

and Recall, etc., which is not defined in section 1 through 4 in this articles. A Special Committee will be formed by the president when there is a petition with at least ten percent (10%) of the signatures of voting members presented to the president. In case of impeachment and recall, the petition shall be presented to the Board of Directors. Members of the Special Committees shall be voluntary voting members and/or

appointed voting members. The function of the Special Committee is to gather and study the finding and make final recommendations and proposals to the general meeting for approval. Special Committees shall be funded by the Association to carry

out the voting process. Once the case is closed the Special Committee shall be dissolved.

 

ARTICLE IV – ELECTION

Section 1: The annual presidential election of the Association shall be held on the first Sunday in June of each year, or the closest possible date if a suitable place of election cannot be located.
Section 2: At the annual election meeting, the members shall elect a president, and his or her 

nominees for the two vice presidents and treasurer. Director(s) shall also be elected as

necessary to meet a minimum requirement of five.

Section 3: The Election Committee must be formed at least three (3) months before the election 

date. The chairman of the Board of Directors is responsible for forming this committee.

Members of the Election Committee consist of all Directors and one executive officer as

a non-voting member. None of the Election Committee members can be candidate for

president, vice president or treasurer. The Election Committee shall elect it own

chairman.

Section 4: The incumbent president and vice president are eligible as presidential candidates at 

the annual election; however, an outgoing president, having served two consecutive

terms, is not eligible to run for an immediate third term. Additional candidates for the

office of president may be placed in nomination prior to the time of balloting providing a

petition with at least ten (10) signatures of the members of the Association if submitted

to the Election Committee. Candidates for presidency must be members of the Association in good standing for three consecutive membership years immediately

preceding the election date.

Section 5: The qualification for the candidate of Director shall be the same as for President.
Section 6: The principal and the vice principal of the Chinese School shall be elected according to the separate Bylaws of the Chinese School. The president of the Chinese School Parents Association 

shall be ex officio the chairman of the Parents Association Committee.

Section 7: All other officers, i.e., secretary and chairmen of the remaining committees, shall be appointed by the president-elect and announced during the annual election meeting. 

Only members of the Association can serve as the executive officers.

Section 8: The Election Committee shall inform members by mid-March regarding the details of the 

election, and shall solicit candidacies.

Section 9: The deadline for entering the candidacy to run for president, vice president and treasurer is six (6) weeks before the election date.
Section 10: Notice of election with a list of candidates and related information shall be mailed to all members at their last known address at least ten (10) days prior to the election date.
Section 11: All members and their spouse whose membership are valid on April 1 of the year shall be eligible to vote. Eligible members may choose to vote by ballot or by e-mail. Eligible members who choose to vote by e-mail shall register with the Election Committee by April 1 of the election year. Proxies or absentee ballots will not be accepted.
Section 12: Officers and directors shall take office on September 1, which is the beginning of the 

fiscal year.

 

ARTICLE V – MEETINGS AND VOTING

Section 1: The Association shall hold general meetings on such dates as may be set by the executive officers.
Section 2: Meetings of the Executive Committee shall be held on prearranged dates or at the request of the president. At all meetings of the Executive Committee, a simple majority of executive officers constitutes a quorum. Meeting minutes shall be recorded 

by the secretary.

Section 3: Special meetings shall be called by the president to vote on the recommendation and the proposals of a Special Committee; however, in the case of impeachment and recall, the special meetings shall be called by the Board of Directors.
Section 4: Notification of a general or a special meetings and its agenda shall be given to all 

members at least ten (10) days prior.

Section 5: Quorum of general or special meetings shall consist of at least twenty per cent (20%) of the membership.
 

ARTICLE VI – DUTIES OF OFFICERS

Section 1: The president, as the chief executive officer of the Association, shall preside over all 

general and Executive Committee meetings, supervise the organization’s affairs and

activities, and shall present an annual report to the members, according to the Constitution and Bylaws of the Association.

Section 2: In the absence of the president, the first vice president or, in his or her absence, the 

second vice president, shall be the acting president.

Section 3: The secretary shall give notice of all regular and special meetings, keep a permanent 

record of the minutes of such meetings and be the primary custodian of all records of the

organization.

Section 4: The treasurer, under the direction of the president, shall have charge of the funds of the 

Association and shall deposit the same in the name of NNJCA. He or she shall see that all financial reporting requirements set by the federal and local governments are satisfied. He or she shall make a complete and accurate report of the finances of the

Association at each annual general meeting, or at the request of the

president or the Board of Directors.

Section 5: The Social Services Committee shall sponsor, arrange, and provide appropriate social 

services to the Association membership, as well as communities in the Northern New

Jersey area. The Committee shall also be responsible to solicit funding through United

Way and to ensure compliance with Untied Way regulations. Funding received from

United Way shall be managed by the Executive Committee.

Section 6: Duties of other executive officers are self-explanatory.
Section 7: Upon adoption of an impeachment and recall resolution by a general meeting, the subject 

officer shall then resign from the office.

 

ARTICLE VII – PROJECTS AND ACTIVITIES

Section 1: The executive officers shall determine the projects and activities necessary to fulfill the objective 

and purpose of the organization.

 

ARTICLE VIII – RULES OF ORDER

Section 1: All other Bylaws of committees or sub-organizations shall be in accordance with the Bylaws of the 

Association.

Section 2: Robert’s Rules of Order shall govern the proceedings of all meetings of the Association and its 

constituent parts, except as stated in the Bylaws.

 

ARTICLES IX – AMENDMENTS

Section 1: Amendments to the Bylaws may be proposed by a petition with at least ten percent (10%) of the 

voting members’ signatures and submitted to the president. The president shall then form a

Special Committee to study the proposals and report it’s finding at a general or a special meeting.

Section 2: The vote on the proposed amendment(s) shall take place at a general or special meeting by 

a simple majority vote, provided a written notice of the proposed amendments has been given to each member at least ten (10) days prior.

Section 3: All amendments will take effect at the beginning of the next term, September 1, unless specified otherwise.

Note: Last amendment, voted and approved by NNJCA members on June 4th, 2017, to terminate the independent NNJCA Scholarship Committee and transfer its responsibilities to  the NNJCA Executive Committee..